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Difference between revisions of "Non-Profit Recordkeeping and Privacy (Societies Act FAQs)"
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Non-Profit Recordkeeping and Privacy (Societies Act FAQs) (view source)
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==Can we prevent our members from accessing the official records?== | |||
Yes, although with some limitations. Section 20(1) of the new ''Societies Act'' provides that only its official records can be accessed for inspections. They are: | |||
#the society's certificate of incorporation; | |||
#each certified copy, furnished to the society by the registrar, of the following records: | |||
#*the constitution of the society; | |||
#*the bylaws of the society; | |||
#*the statement of directors and registered office of the society; | |||
#each confirmation, other certificate or certified copy of a record furnished to the society by the registrar, other than in response to a request; | |||
#a copy of each order made in respect of the society by | |||
#*any court or tribunal, in Canada or elsewhere, or | |||
#*a federal, provincial or municipal government body, agency or official, including the registrar; | |||
#the society's register of directors, including contact information provided by each director; | |||
#each written consent to act as director referred to in section 42(4)(a) and each written resignation of a director; | |||
#a copy of each record described in section 56(3)(c) or 62(3)(c) evidencing a disclosure by a director or senior manager; | |||
#the society's register of members, organized by different classes of member if different classes exist, including contact information provided by each member; | |||
#the minutes of each meeting of members, including the text of each resolution passed at the meeting; | |||
#a copy of each ordinary resolution or special resolution, other than a resolution included in the minutes referred to in paragraph 9, and, in the case of a resolution consented to in writing by the voting members, a copy of each of the consents to that resolution; | |||
#the financial statements of the society required under section 35 and the auditor's report, if any, on those financial statements. | |||
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