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...20160912184356
CLOSED FILE INFORMATION FORM AND CHECKLIST [LAW FIRM NAME] | |||
File No: | Closed File No: | ||
Date File Closed: | Responsible Lawyer: | ||
Destruction Date: | Staff Closing File: | ||
ITEMS TO RETAIN AND THE RELEVANT RETENTION PERIOD
| |||
Client Information | |||
Client's Full Name | |||
Client’s Occupation: | |||
Last Known Business Address: | |||
Last Known Residential Address: | |||
Contact’s Name: | |||
Contact’s Last Known Phone Number: | |||
Client’s Contact’s Cell Phone: | |||
Client’s Contact’s Fax: | |||
Client’s Contact’s Email: | |||
Notes:
| |||
Matter Information | |||
Nature of Matter: | |||
Any Limitation Dates Outstanding? | □ YES or □ NO
| ||
Anything requiring us to notify client in the future? | □ YES or □ NO
⇒ | ||
If Notification Required Has this been entered into our reminder system? | □ N/A □ YES or □ NO | ||
At time of closing file, any unpaid disbursements, fees, or costs due? | □ YES or □ NO
| ||
Are there any outstanding undertakings? | □ YES or □ NO
⇒ | ||
Have all funds held in trust been returned to client? | □ YES or □ NO
⇒ | ||
Has file been checked to ensure that all important documents or letters have been removed? | □ YES or □ NO
| ||
All original documents of client returned to client? | □ YES or □ NO
⇒ | ||
Closing letter sent to client and all materials returned? | □ YES or □ NO
⇒ | ||
Were all returned materials listed in the letter? | □ YES or □ NO | ||
Client and opposing party cards/databases moved to “Closed” and closed file number and destruction date noted? | □ YES or □ NO | ||
If retaining the closed file electronically:
|
□ YES or □ NO
| ||
RETAIN ONE COPY OF THIS FORM AT FRONT OF CLOSED FILE. RETAIN ONE COPY IN “CLOSED FILES” FILE. |